Morgantown High School

Band Auxiliary Minutes

July 10, 2007

President Annette Sovastion called the meeting to order at 7:30pm. May minutes were highlighted and the treasurer’s report was distributed.

 

Josh Laughner and Jessie Austin were introduced as this year’s Field Commander and Head Majorette. They distributed an updated calendar to those present.

 

This year’s officers were introduced: Tammy Dalton, Co-President; Annette Culbertson and Lisa Jenkins, Co-Vice Presidents; Donna Gerber, Treasurer; Cindy Stackpole, Secretary.

 

Important Announcements:

 

All checks are to be written to MHS Band with the child’s full name and reason for the check in the memo line

 

Update all contact information (address/email/phone) with Tammy Dalton. Her contact information is: mohiganband@aol.com

 

A coordinator is still needed to head up the Little Caesar pizza sales

 

Webpage will be updated by Linda Reed. To access it go to bandmhs.com

 

Committee Reports:

 

Magazine sales run this week only. Please fill out and return them as we get money from the company for every completed form. If magazines are sold, we receive ½ of the profit.

 

MnM’s are selling Avon this week to help raise money for new uniforms. Again, ½ of every sale goes to the fund. Delivery is expected around July 19th.

 

Hoagie Sales: Penny Rumble is working with her church on providing hoagies this year.  Orders will be taken and delivery is set for July 23rd/24th.

 

Discount Cards are being coordinated by Denise Palmer this year. Orders will be taken starting the 25th of July and the cards are expected to be here by the 1st Mall rehearsal. This year’s card features a tear off card for the keychain with a special from Papa John’s. FYI: The Choir will be selling a different card in order to not be competing with each other.

 

Concession Stands are being run this year by Annette Culbertson and Joel Harrison. Sign up sheets are available at the conclusion of the meeting.

Lottery Tickets are being handled by Elena Dooley. Four cards are sent twice a year. If you do not wish to receive cards to buy/sell, please let her know and she will remove your name from the list.

 

Stadium Seats are being coordinated by Peter and Robin Hensel. Installation details were reviewed. Every student and one parent are asked to report to the East Gate of the stadium at 8:00am on Aug. 18th to help install over 3,000 seats.

Every section is assigned/required to work one WVU football game each year. All Students and parent representatives will sell seats before the game and collect them at the end of the game.

Game schedule so far:

                                Sept. 1st: Altos/Mellos  

                                Sept. 22nd: Clarinets

                                Oct. 6th: Flutes

***New Rule: all students must participate in the stadium seat sales/collection in order to attend the Holiday Dance***

 

Band Spectacular is scheduled for Sept. 18th. Tammy Dalton will once again head up the event. She reminds us that students are encouraged to submit designs for the cover page and t-shirt.

 

Program Book will be coordinated by Lisa Taylor. These will be collected over the next month. Patron passes are distributed prior to the Spectacular.

 

Zuls sales at the football game will be headed by Denise Palmer. Students have an opportunity to raise money for their personal accounts.

 

Spaghetti Dinner: Debbie Austin and Vicki Perry will be chairing this committee. A Food Handler’s class will be held in the band room at 6:30pm on Tues. Sept. 4th before the next auxiliary meeting. The fall dinner is scheduled for Oct. 9th.

 

Uniforms are being handled by Donna Gerber and Annette Culbertson. Next week parents will start taking measurements. Please check notes attached to the uniform when they receive them. They may need buttons sewn on or hems made. They need to be ready for the Aug. 3rd Picture Day!

 

Elimination Dinner is scheduled for Nov. 15th at the Knights of Columbus in Star City. Tracy Culp and Renee Moore are this year’s coordinators.

 

Publicity chair Kim Harrison will be responsible to getting information to the newspapers, radio, and local TV station for upcoming events.

 

Mr. Reed Report:

 

Day Camp on July 27th will be held at MHS from 9:30-12:30

 

Coliseum Day Camp will be from 9-12:30 and 6-9 to help avoid working in the heat of the day

Vacation information should be sent to either Annette or Tammy. For any absences, please send a detailed note with the child’s name, date missing, and reason for absence. All scheduled activities are treated as either homework or test scores and clear communication is vital.

 

The fall schedule was briefly reviewed. The pep band will cover a couple away games and the full band will attended at least 2 away games.

 

Band Camp Supplies:

                Instrument, flip folder, music, lyre, dot book, pencil, tennis shoes, water bottle, dinkles, “real” socks (crew length), and khaki shorts are required!

 

Please check calendars for mall rehearsals. We are taking the week after band camp off and families are encouraged to take advantage of the time away from band responsibilities.

 

Beginning Sept. 20th band will hold practice on Mondays and Thursdays from 3-4:30.

 

Next meeting: September 4th at 7:30pm

 

Respectfully submitted,

Cindy Stackpole, Secretary